1. Make sure you use the A4 (NOT Letter) AQTR/IEEE template to format your paper: Word template, LaTeX template, LaTeX biblio files, instructions for the LaTeX template. When working in Overleaf, use the "IEEE Conference Template" from here (or find it here).
   
   • Some tips for capitalization of the Paper Title.
     We recommend the Capitalize My Title  online tool. The default APA style should be alright.
     For more detailed styling rules, the IEEE Journal Editorial Style Manual for Authors and the IEEE Digital Pages Style Guide are good sources.
     
     
   • Some tips for best image quality.
     • Word works well with SVG, EMF, WMF.
     • LaTeX should work with TikZ, EPS, PDF, PNG.

     We recommend obtaining and inserting your graphics in a vector format (SVG or other supported format).
     If you use graphics generated by an application, set it to export SVG, or EMF/WMF/PNG/TIF/BMP at the highest quality. Avoid JPG, it is a lossy format.
     If you take screenshots, save them as PNG/TIF/BMP, not as JPG.
     
     Creating simple, quick, high quality diagrams online:

     • Word: built-in, but there are other solutions.
     • Mermaid: you could draw/write the diagrams in Mermaid using a free online Mermaid tool, then export in SVG/PNG format. Start with one of the templates they offer. Tools that we tested:
       • Mermaid Chart (recommended, needs signup; the Export button is on the top right; set transparent background before exporting)
       • Mermaid Live (export is under Actions)
       • Mermaid Flow (only medium quality PNG in the free tier, SVG should be fine; the Export button is on the left vertical bar; set transparent background before exporting)
     • TikZ: LaTeX/Overleaf has support for TikZ, a powerful syntax for structured graphics, without conversion to lossy bitmaps. You could use online tools to draw/write your diagrams:
       • TikzMaker (recommended)
       • CircuiTikZ Designer (optimized for circuits)
       • TikZ Diagram Generator
       • Tikz online editor
       • TikZ AI Generator
       • Overleaf help about TikZ.

     
     Creating complex, high quality diagrams online: you can quickly create them for free online (use their templates), then download them in SVG format (importable into Word) or high quality PNG. Some sites we tested:

     • Lucid (signup needed). Get a high quality PNG by zooming in and then exporting the drawing at the current scale).
     • Draw.io (export from File menu > Export As..., and then in the second dialog, at Where choose Download). The templates appear if you start a File > New diagram.

     
     Creating advanced vector graphics, locally - use a professional application, capable of exporting in SVG/EMF/WMF (for Word), PNG (for LaTeX):

     • Inkscape (free; SVG is its native format)
     • Adobe Illustrator (paid)
     • CorelDRAW (paid)

     
     If you cannot get the images in vector format, consider:

     • saving your screenshots and images only as PNG, instead of JPG
     • if you are using Word, then Word > File > Options > Advanced > Image Size and Quality > Do not compress images in file, and then insert the images into your document
     • when creating the PDF, disable image downsampling, also disable image compression or at least use ZIP compression, "lossless" compression, or JPEG2000 compression on "maximum" quality.

     
     After you inserted the image into the Word document, you can crop it (pull its margins inwards to hide some parts, or pull them outwards to leave more space around the image or show parts of the image that are otherwise hidden, due to importing artifacts: Word > click on the picture > Picture Format > Size > Crop).
     
     
   • Some tips for author details alignment.
     The template describes steps for adding multiple authors. If that does not work, make the authors section one column, insert a table with invisible border (but go into the table and activate Word > Layout > View Gridlines) and multiple cells, then move the author details into the cells and use the invisible table cells for alignment.
     
     
   • Some tips for balancing text columns.
     Please balance the two text columns at the end of the document (usually, the references list), so that they take less space and have better readability.
     If you are using Word:

     • click at the end of the columns you want to balance;
     • go to Word > Layout > Breaks > Section Breaks > Continuous.

     If you are using LaTeX/Overleaf:

     • at the beginning among the other imported packages, add "\usepackage{balance}"
     • at the end before "\bibliographystyle{IEEEtran}" or "\bibliography{references}", add "\balance"

     
     
2. Do NOT add a copyright code in the bottom left corner of the first page, as in previous conferences. The editors will do that. If there is a code or a placeholder (like "XXX-X-XXXX-XXXX-X/XX/$XX.00 ©20XX IEEE") on the first page, please delete it.
3. For Short Papers, four (4) pages is maximum. Shorten your paper, if it is over four pages long.
4. Make the improvements recommended by the reviews.
5. Proofread your source document thoroughly to confirm that it will require no revision.
6. The use of content generated by artificial intelligence (AI) in an article (including but not limited to text, figures, images, and code) shall be disclosed in the acknowledgments section of any article submitted to an IEEE publication. The AI system used shall be identified, and specific sections of the article that use AI-generated content shall be identified and accompanied by a brief explanation regarding the level at which the AI system was used to generate the content.
7. A submission of a scientific paper is considered as a commitment that, upon acceptance, authors will submit their camera-ready version for inclusion in the formal proceedings and will present the paper at the conference. AQTR reserves the right to remove from IEEE Xplore, papers that have not been presented at the conference.

Log in to the IEEE PDF eXpress(R) site

• First-time users should do the following :
  1. Create account
  2. Enter the following:
     • 70159X for the Conference ID
     • your email address
     • a password
  3. Continue to enter information as prompted.
  4. An online confirmation will be displayed and an email confirmation will be sent verifying your account setup.
• Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences. Use 70159X as Conference ID and verify that your contact information is valid.

If necessary, contact PDF eXpress Support, accessing the IEEE Support Center for IEEE PDF eXpress. If you do not find an answer to your question on the IEEE Support Center, please email PDFSupport@ieee.org.

1. Log in to the submission site, choose the role "proceedings author (IEEE Proceedings)" (NOT "author").
2. Check that the title, authors, affiliations are exactly like in the final camera-ready PDF. If you need to change the authors or paper title, see here.
   • go to EasyChair
   • log in as "Proceedings author"
   • if you have multiple papers, click on the magnifying glass next to the paper title
   • click on "Update authors" in the top right corner
   • click on "Paper information" in the top right corner
   • click on the paper's title
   • change the paper's title
   • click Save
3. In the menu on the right, click "Upload new version" to upload the new (final) version of your paper.

1. Click on the red “Sign Copyright Agreement” button corresponding to your paper and you will be redirected to the IEEE website for electronic copyright form submission. Follow the instructions.
2. At the end of the procedure, the online IEEE Copyright Transfer Form will be displayed. Please write the date and your name at the bottom of the Copyright Transfer Form and submit it.
3. The form will be recorded and you will receive a copy by e-mail.
4. Once submitted, the copyright form cannot be changed. Make sure that the title and authors match in all three places: the copyright form, EasyChair, PDF.

VI. Prepare the poster

For poster preparation requirements and guidelines, please refer to the Poster Presentations page.